Apply Now for a Household Staff

Full Time Personal Assistant Miami Beach, Florida

Full Time
Miami Beach , Florida 33140

A high profile client located in Miami Beach, Florida is seeking a professional, experienced Full Time Personal Assistant to assist the Senior Executive Vice President on various personal and professional duties.

Essential Duties and Responsibilities 

  • Prepares and organizes meetings, parties, and other social events with Events department
  • Serves as admin in business ventures, managing a heavy calendar, scheduling traveling arrangements and itinerary
  • Schedules appointments and organizes personal activities
  • Composes personal correspondence and runs errands
  • Keeps track of expenses (managing receipts, logs, credit card reconciliation and reimbursements)
  • Handles and submits purchase request forms for principals
  • Performs personal/business errands as requested, among other tasks
  • Provides administrative support and assistance at Market America sponsored events and meetings
  • Shop for gifts, when needed
  • Prepare/pack luggage for principals when traveling
  • Notifies appropriate personnel of problems and issues
  • Manages files and documentation with the utmost level of organization
  • Opens packages, manages tracking, pending and delivered orders; often large volumes
  • Assists with office duties in the absence of other staff
  • Leads or assists with ad hoc tasks and projects as they arrive daily
  • Complies with company policies and procedures
  • Performs other duties as needed

Supervisory Responsibilities 

  • None, but may direct or train others

Education and Experience

  • Three years’ experience in assisting high profile or high net worth individuals 
  • Valid driver’s license required

Skills

  • Must be very organized, able to handle multiple tasks, detail-oriented, able to work well with others, take direction from principals and also be able to be proactive and think on your feet
  • Must have excellent follow up
  • Must be able to take good notes, have a good memory and strong communication skills (both written and verbal)
  • Maintain high level of confidentiality of sensitive information
  • Needs excellent computer skills, MS Office Products including word and excel; Outlook and Outlook Calendar
  • Must be extremely flexible, energetic, hardworking, well poised, a quick learner, and able to take initiative in problem solving
  • Tech savvy especially with smartphones and Apple devices
  • Ability to travel is required, at a moment’s notice

Working Conditions and Environment

  • Intermittently lift, carry, push, and pull up to 10 pounds
  • Continuously see and balance
  • Frequently hear, talk, stand, walk, grasp, and have repetitive use of arms, hands, wrists, and fingers
  • Occasionally sit, squeeze, and climb ladder and stairs
  • Intermittently stoop, bend, twist, crouch, kneel, crawl and reach above shoulders
  • Long or odd hours, as needed; including some weekends with little to no notice given

Compensation

This is a salaried position that comes with a full benefits package.

Required Qualifications

Candidates must be at least 21 years old.
Related work experience is required along with verifiable references. Candidates may have a broad range of experience, but it MUST pertain to the position you are applying for. We require at least 2-3 verifiable references. Letters of recommendation from previous employers are preferred.
A driver’s license is required for most positions and a motor vehicle investigation is completed prior to placement.
A criminal background investigation is completed on all candidates prior to placement.
All candidates must furnish proof of US citizenship or eligibility to work as a legal alien.
Typically, candidates must be willing to commit for at least 1 year with a family. Occasionally, temporary and summer placements are requested.