Celebrity Household Management Agency

Full Time Personal Assistant Hoboken, New Jersey

Full Time
Hoboken , New Jersey 07030

The CEO to a global leading direct access trading firm is seeking a dedicated and proactive personal assistant to join his team. This is a great opportunity to showcase strategic and analytical thinking abilities while juggling the private and professional needs of a very active CEO. This is a position for someone who thrives in a fast-paced environment and has exceptional research and organizational skills.

Location: Home office at the Penthouse in the W Hotel in Hoboken, NJ which is easily accessible by public transportation. The Assistants have a section of the residence set up specifically for them.

Current team: He has four assistants working for him currently; ideally he would like to have 7-8

Schedule: Full time with flexible 8 hour days; could be 7-4, 9-5, or 10-6

Non Negotiable Requirement:

Must have attended an accredited university included on Barron’s school rankings


  • Research and put together findings to present to CEO
  • Manage both personal and professional tasks, which include reservations, appointments, and any household needs
  • Coordinate international and domestic travel logistics including flight itineraries, hotel reservations and car services.
  • Organize agendas, manage calendar and plan events while prioritizing competing demands
  • Wardrobe and style management, personal shopping, procuring, and audit of wardrobe from day to day and special event clothing
  • Perform general admin duties such as; recording meeting minutes, data entry, filing, copying, faxing, mailings, etc.
  • Prioritize and lead multiple projects at a time, keeping diligent track of project timelines and deadlines.
  • Uphold a highly organized and detailed to-do list for both the CEO and business and taking careful note of important dates.
  • Maintain diligent communication with the rest of the team and ensure all aspects of the business are on track
  • Monitor multiple social media accounts to help grow and expand online presence on existing and emerging social platforms
  • Additional Personal / Creative / Executive Assistant duties as needed


  • No less than 3 years of  post grad experience in an EA, PA, or admin capacity
  • Confidence in managing several projects simultaneously while working under pressure to meet critical deadlines
  • A self-starter who is eager, optimistic, and has a “no task too small” mindset


$100-150k+ per year plus bonuses; range depending on previous experience


20 PTO days, and full health benefits

Required Qualifications

Candidates must be at least 21 years old.
Related work experience is required along with verifiable references. Candidates may have a broad range of experience, but it MUST pertain to the position you are applying for. We require at least 2-3 verifiable references. Letters of recommendation from previous employers are preferred.
A driver’s license is required for most positions and a motor vehicle investigation is completed prior to placement.
A criminal background investigation is completed on all candidates prior to placement.
All candidates must furnish proof of US citizenship or eligibility to work as a legal alien.
Typically, candidates must be willing to commit for at least 1 year with a family. Occasionally, temporary and summer placements are requested.