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Full Time Executive Assistant/House Manager Midwest Based

Full Time
Midwest Based, USA

Seeking a high performing individual committed to providing lifestyle management support and life simplifying personal concierge services to a key high net worth client. The ideal candidate is highly discrete and has experience managing the demands and opportunities associated with the uniqueness of an ultra-high net worth household. The selected candidate will be deeply rooted in the individual’s day-to-day activities serving as their right-hand and personal assistant, while also assisting with administrative tasks as needed. The overall responsibility of the candidate is to customize the day to the individual, execute on a daily task list, optimize personal processes and routines, create efficiencies, and anticipate the needs of the individual and their household.

The selected candidate will be responsible for facilitating all tasks in a manner consistent with client’s standards, as well as the client’s individual expectations, and developing an excellent working relationship with the client and all special relationships associated with the household. They will be responsible for managing the home, properties, schedule, personal needs, and special projects on a daily basis for the individual and their household. This position requires more than an ability to complete directives – it demands a thoughtful and strategic self-starter with a drive to deliver exceptional results through optimized processes and systems to ensure every day the client is living their best life.

DUTIES:

• Continuously improve administrative standards for the client’s primary home and associated properties
• Create and maintain a daily schedule to increase client’s professional focus and minimize personal activities
• Master the intricacies of the client’s home and professional life to be able to anticipate and deliver on daily needs
• Oversee and maintain all cleaning and organization needs for the client’s home and properties
• Create, organize, and maintain an inventory list of all items needed for the client’s home and travel
• Create an information bank for where the client and their family can order any necessary in-home items
• Serve as a driver for the client and their household as necessary; arrange transportation when traveling
• Order and ship gifts for the client
• Tidy the client’s home prior to and after daily activities when in town
• Arrange all communication, activities, reservations, and logistics for special events and meetings
• Arrange and coordinate accommodations for travel as needed
• Organize and scan documents as needed – for business and personal purposes
• Build a trusted relationship with the client and their family
• Travel with the client as necessary

RELEVANT EXPERIENCE AND MINDSET:

• Minimum of 3-5 years working as a Personal Assistant, House Manager, or Executive Assistant
• Demonstrated ability to keep up with the day-to-day demands of an ultra-high net worth individual and their family
• Record of success in improving processes
• Excellent project management skills
• Demonstrated ability to meet deadlines, handle, and prioritize simultaneous requests
• Emotional maturity, professional mindset, and the utmost discretion
• Strong communication skills, both written and verbal
• United States work authorization, with an ability to travel internationally at any time
• Criminal Background Check is required

ABILITIES:

• Pulling off the impossible in moments when the odds are against you
• Obsess over Type A things, like formatting uniformity, consistency in design, organization
• Address the smallest details others seem to gloss over
• Harness scrappy resourcefulness and determination to get tasks done
• Anticipate needs before they arise
• Solve puzzles, use critical thinking skills, re-arrange things to make greater sense
• Give and receive feedback to increase professional growth and enhanced performance
• Discern and execute with clean lines and sophistication in everything you do
• Own to the extreme – control the execution of projects to guarantee expectations are met or exceeded
• Leverage your tech prowess to find new efficiencies and identify opportunities for innovation
• Ask questions on the front end of a task to avoid wasting time on unnecessary steps
• Ruthlessly prioritize to be maximally efficient
• Propose thoughtful solutions when faced with a challenge

CHARACTERISTICS:

• A professional multitasker
• Experience driven to the core
• Organized and efficient by nature
• A “doer” who can execute with immaculate detail
• Client-service driven to the core
• Adaptable, innovative, and versatile
• Self-starter who activates and executes
• Calm under pressure
• Self-learner who is known for being ambitious and curious
• A good human with a strong code of ethics

Required Qualifications

Candidates must be at least 21 years old.
Related work experience is required along with verifiable references. Candidates may have a broad range of experience, but it MUST pertain to the position you are applying for. We require at least 2-3 verifiable references. Letters of recommendation from previous employers are preferred.
A driver’s license is required for most positions and a motor vehicle investigation is completed prior to placement.
A criminal background investigation is completed on all candidates prior to placement.
All candidates must furnish proof of US citizenship or eligibility to work as a legal alien.
Typically, candidates must be willing to commit for at least 1 year with a family. Occasionally, temporary and summer placements are requested.